In this article, we're going to learn how to add new products. A product inventory must be created in the BackOffice first before it can become a sale item on your POS Register.
i) Add New Products
From your BackOffice, go to Products > Add Product.
Name your product and set the price.
Note: Other aspects such as Tax Rate, Categories, Inventory Tracking can be edited now or later.
1. Product Name
The name of your product as it will appear on the Register and customer's receipts.
Stock Keeping Unit – a unique, short-name identifier for a product.
A general group for your inventory. Categories keep items organised and are used for reporting.
You should specify a supplier if you want to make purchase orders for this particular product.
5. Product Tags
Product tags can be used in reports. Tags provide a way to group related items together. It is more flexible than categories because you can have multiple tags for each product, e.g. 'milk-based', 'promotion', 'consignment' etc.
Tags are also useful for promotions. For example, you can set a promotion for all items that have the 'handbags' tag.
6. Product Image
If you're using an iPad, the images should ideally be at least 264x240 pixels.
7. Pricing Type
- Fixed: For items with pricing that are always the same. Most commonly used.
- Variable: Price of the item will be set upon checkout on the iPad Register (e.g. shipping costs, consultation fees etc).
By Unit: e.g. nuts sold by weight (gram/kg).
Tax rate to incorporate to your price. Learn more on setting up tax codes here.
Product options that vary the product such as the 'size' (small, medium, large), 'flavor' (chocolate, buttered, plain), or 'color' (red, blue, white). If your product has variants, tick the ‘Variants’ box. Check out the infographic further below for more info!
Check this box if you want to have the inventory level of your item tracked.
- Quantity: Current stock level of product.
- Warning Stock Level: When your product reaches this Warning Stock Level, it appears in Supply Needs. Supply Needs help you to keep track of items that need to be restocked.
- Ideal Stock Level: The ideal level of inventory that you wish to have for this item. When creating Purchase Orders, StoreHub will suggest the amount to order based on this number.
11. Inventory Types
There are a few different Inventory Types: Simple, Composite, and Serialized:
11a. Simple Inventory
With a Simple Inventory, you can track your stock levels in the simplest and most basic method. This is particularly useful if all you need is to track the particular stock levels of a product.
For more on setting up a Simple Inventory, click here.
11b. Composite Inventory
With a composite inventory, you can bundle products you already have in the inventory together to make a set. It can be useful for fractional stock tracking, or for cases where you buy from your supplier in a set but sell to your customers individually. Additionally, you can use it for ingredient / component tracking. For example, if you sell a cup of latte, you can set your stock of milk and beans to be deducted automatically.
For more on setting up a Composite Inventory, click here.
11c. Serialized Inventory
With a Serialized Inventory, you're able to add serial numbers to products that require them. Track serialized items in your inventory and identify sold items for recall and warranty purposes and even use them for vouchers that are numbered.
For more on setting up a Serialized Inventory, click here.
Once you have entered all the details you want, remember to click 'Save'. There you go! You know have a product in your inventory.
ii) Single Choice Variants vs. Multiple Choice Variants
Single choice variants
Item options that can only have one selection. For example, a cup of cappuccino can only be hot OR cold, large OR medium.
Multiple choice variants
Item options that can have multiple selections. For example, a plate of pasta can have extra bacon, extra mushroom AND extra cheese.
When setting up your multiple choice variants, you can choose to enable a quantity selector (for specifying the quantity of a multiple choice variant to apply to an order) as well as choose to select a min and max number of variants (for Beep Order).
Single Choice Variants must have a ‘default option’.
In the example below, ‘small’ is the default option. ‘Small’ has no additional charges to the base price of $ 10.00.
- Base Price = $ 10.00
- Small = $ 10.00 + $ 0.00
- Medium = $ 10.00 + $ 3.00
- Large = $ 10.00 + $ 5.00
Alternatively, you can leave the Base Price as 0, and specify the full price for each variant. For variants with no additional charges, all options should have $0.00 value in the Add to Price section.
All done? Just hit 'Save'!
You can add products in bulk by importing them using our CSV template by referring to the guide here.
Learn more about Composite Inventory here.
Need further assistance?
Contact our Customer Care Team